Our Commitment Privacy
HTR Group Pty Ltd (“HTR”, “we”, “us” or “our”) is committed to protecting your privacy and handling personal information in a transparent, secure and responsible manner.
We manage personal information in accordance with the Privacy Act 1988 (Cth), the Australian Privacy Principles (APPs), and our applicable contractual, security and professional obligations.
This Privacy Policy explains how we collect, use, disclose, store and manage personal information relating to candidates, contractors, employees, clients, suppliers, website users and other individuals who interact with HTR.
Who We Are
HTR Group Pty Ltd (ABN 57 102 534 654), trading as HTR Engineering, provides engineering, ICT, recruitment, labour hire and professional services to government and commercial organisations.
Our contact details are:
HTR Group Pty Ltd
Suite 4.13, Level 4
55 Miller Street
Pyrmont NSW 2009
Phone: +61 2 8585 6666
Email: [email protected]
What Personal Information We Collect
The information we collect depends on your relationship with HTR and the services you receive.
We may collect:
- Name, date of birth and contact details
- Resume, employment history and qualifications
- Licences, memberships and certifications
- Referee information
- Payroll, taxation and superannuation information
- Citizenship, visa and right-to-work information
- Security clearance and suitability information
- Health or workplace adjustment information where required
- Client and supplier contact information
- Financial and transaction information
- Website usage information
- Communications and correspondence with HTR
- Security, access control and system usage information
During the course of business, we collect personal information only where it is reasonably necessary for our functions and activities. We collect information directly from you unless it is unreasonable or impracticable to do so.
Where we collect sensitive information, such as relevant health information or criminal history check results, we will obtain your consent and limit collection to what is reasonably necessary, unless a specific exception under Australian privacy law applies.
How We Collect Personal Information
We may collect personal information directly from you or from authorised third parties.
This may occur through:
- Job applications and registrations
- Interviews and recruitment activities
- Employment or contractor onboarding
- Client and supplier interactions
- Website forms and enquiries
- Telephone, email and other communications
- Professional networking platforms such as LinkedIn
- Referees, former employers and educational institutions
- Background screening and verification providers
- Government agencies and regulatory bodies where authorised
- Website analytics, cookies and related technologies
Where practical, we will collect information directly from you.
Why We Collect and Use Personal Information
We collect, use and disclose personal information so that we can:
- Assess employment and contractor opportunities
- Match candidates with client requirements
- Verify qualifications, licences, employment history and references
- Verify identity, right-to-work status and security clearances
- Manage employment and contractor engagements
- Deliver recruitment, labour hire, engineering and professional services
- Manage payroll, taxation, superannuation and employee benefits
- Maintain workplace health, safety and security
- Respond to enquiries and provide customer support
- Meet legal, regulatory and contractual obligations
- Protect our people, systems, clients and business operations
- Improve our services and business processes
We will only use personal information for the purpose for which it was collected. We may use or disclose it for another purpose where you consent, where you would reasonably expect that purpose and it is related to the original purpose, or where another basis permitted by Australian privacy law applies. For sensitive information, a reasonably expected secondary purpose must be directly related to the original purpose. We do not sell personal information.
For Candidates and Contractors: HTR may retain your information to consider you for future employment, contracting or project opportunities that may be relevant to your skills, experience and qualifications. You may request access to, correction of, or removal of your information from our candidate database at any time, subject to any legal or contractual retention requirements. Before submitting your identifiable profile or CV to a prospective client for a particular opportunity, we will obtain your agreement, unless you have already authorised that submission.
Where reference checks or other screening are required, we will explain the checks and obtain any necessary consent.
Security Clearance and Defence-Related Information
As part of our work with Defence, government agencies and security-sensitive organisations, HTR may collect information relating to security clearances, identity verification, vetting, suitability assessments and other protective security requirements.
This information is handled in accordance with applicable legal, contractual and security obligations, including client-specific requirements where applicable.
Disclosure of Personal Information
We may disclose personal information to:
- Our clients and host organisations
- Related HTR entities
- Recruitment and background screening providers
- Payroll and superannuation providers
- Insurance, banking and financial service providers
- Legal, accounting and professional advisers
- Technology and cloud service providers
- Government agencies, regulators and law enforcement bodies where authorised or required by law
- Other parties where you have provided consent or where disclosure is otherwise permitted by law
We only disclose information that is reasonably necessary for the relevant purpose.
Overseas Disclosure and Data Hosting
Some of HTR’s service providers may store or process information outside Australia.
Where personal information is transferred overseas, HTR takes reasonable steps to ensure appropriate privacy, contractual and security protections are in place consistent with our legal obligations.
Website Cookies and Analytics
We may use cookies and analytics services, including services provided by third-party technology providers, to understand website traffic and improve user experience.
Our website may use cookies, analytics tools and similar technologies to:
- Improve website performance
- Monitor website usage
- Enhance user experience
- Support website functionality
- Improve our services and communications
Most web browsers allow you to manage or disable cookies through your browser settings. However, disabling cookies may affect certain website functionality.
How We Protect Personal Information
HTR takes reasonable technical, physical and organisational measures to protect personal information from misuse, interference, loss, unauthorised access, modification or disclosure.
These measures may include:
- Access controls and role-based permissions
- Multi-factor authentication
- Encryption and secure communications
- Logging and monitoring
- Secure storage and disposal practices
- Cybersecurity controls
- Staff training and confidentiality obligations
- Security requirements for service providers
Our controls are designed to reflect the sensitivity of the information we hold, and the risks associated with its use.
Data Retention
HTR retains personal information only for as long as reasonably necessary to fulfil the purposes for which it was collected, comply with legal and contractual obligations, manage business operations and protect our legitimate interests.
When personal information is no longer required, we will take reasonable steps to securely destroy or de-identify it.
Accessing and Correcting Your Information
You may request access to personal information held by HTR or request that inaccurate, incomplete or outdated information be corrected.
We may need to verify your identity before processing a request.
In limited circumstances permitted by law, access requests may be refused. If this occurs, we will provide reasons where required and explain available review or complaint options.
Data Breaches
If we become aware of an actual or suspected personal information breach, we will take reasonable steps to contain, assess and respond to it.
Where notification is required under the Notifiable Data Breaches scheme, we will notify the OAIC and affected individuals as soon as practicable, including recommended steps to reduce potential harm. We will also meet any applicable contractual reporting obligations.
Privacy Complaints
If you have concerns about how HTR has handled your personal information, please contact our Privacy Officer.
We will acknowledge your complaint, investigate the matter and aim to provide a substantive response within 30 days.
If we cannot provide a substantive response within 30 days, we will explain the reason and advise when you can expect a response. If you are not satisfied with our response, you may contact the Office of the Australian Information Commissioner (OAIC) through its website at www.oaic.gov.au
Changes to This Privacy Policy
HTR may update this Privacy Policy from time to time to reflect changes to our business practices, technology, legal requirements or regulatory obligations. Any updated version will be published on this website and will take effect from the date it is published.
Contact Us
Privacy Officer
Email: [email protected]
Phone: +61 2 8585 6603